Event Production Request a quote

Plan your event

Let's plan your event

A few questions now help us plan the sound, lighting, staging and AV for your event, and give you an accurate quote with no surprises later. Video production is optional, so skip that section if you don't need it.

1

Tell us about your event. Answer the questions below. Skip anything you're not sure about.

2

We plan and quote. Steve will come back with a plan and a price. The consultation is free.

3

We run the show. One crew, from load-in to strike.

Fields marked * are required. Tap a section to open it.

Section 1 Contact details

1Your name

2Organisation

3Email

4Phone

5Who is our contact on the day of the event?

Name and mobile number, if different from you.

Section 2 About the event

6Event name

7Event date(s)

8Event start and end times

9Venue name and address

10Type of event

11Indoors or outdoors?

IndoorsOutdoorsBoth

12Roughly how many guests?

13How many rooms or stages?

Section 3 What you need

15Budget range (optional)

Section 4 Audio

16Is the sound system provided by us or by the venue?

SMS ProductionsVenueNot sure

18Will there be live music or a DJ? (choose any)

Live bandDJBackground music onlyNone

19Will there be panel discussions?

YesNoNot sure

20Will there be audience Q&A?

YesNoNot sure

Section 5 Lighting and staging

21What lighting would you like? (choose any)

22Do you need a stage?

YesNoVenue has oneNot sure

23Staging extras (choose any)

PodiumPipe-and-drape backdropTrussStairs / ADA ramp

24Will speakers stay at a podium or move around the stage?

PodiumMove aroundMixNot sure

Section 6 Presentations and screens

25Will speakers use slides?

YesNoSome speakers

27Can you send us the final presentation files before the event?

Final PowerPoint or Keynote files let us test everything before doors open.

YesNoNot sure

28Do the slides include videos or animations?

YesNoNot sure

29Do your slides use special or brand fonts?

YesNoNot sure

30Would speakers like a confidence monitor?

YesNoNot sure

Section 7 Venue and logistics

31When can we load in, and when must we be out?

32Loading access and parking

33Is power available where we set up?

YesNo, generator neededNot sure

34Is the room bright, dim or mixed?

35Any venue rules or restrictions we should know about?

36Do you also need event photography?

YesNo

37Anything else we should know?

Section 8 Video ProductionOptional

Only fill this in if you'd like us to film your event. Otherwise leave it closed and skip ahead.

38What would you like to receive? (choose any)

39Roughly how many sessions or talks need filming?

40Typical length of each session

41How many cameras would you like?

42How should slides appear in the finished videos?

Show the room screen as isCut to the slide full screenSlide full screen with the speaker in a small corner windowNot sure, please recommend

43Would you like name titles on screen when each speaker appears?

YesNo

44Please share the speaker list with names, job titles and organisations, exactly as they should appear

Titles are made from this list, and wording changes later may add time.

45Do you have brand guidelines, logos or a title template?

Yes, will sendNo, please designNot sure

46Where will the videos be shared? (choose any)

47Do you need captions or subtitles?

YesNoNot sure

48When do you need the videos?

49Any people who can't be shown or sessions that can't be filmed?

50Who will give final approval on the videos?

One person who signs off on the final versions.

51How many rounds of changes do you expect?

Two rounds are included in a standard video quote.

52Any videos from past events you'd like us to match in style?

Steve will review your answers and come back with a plan and a quote. Questions? Call or text (415) 596-3225 or email stvmoon@gmail.com.